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Microsoft Excel Shortcuts

Worksheet Shortcuts

Insert worksheet . . . . . . . . . . . . . . . . . . . . . .[Alt] > [H] > [I] > [S]
Move to the next sheet in the workbook. . .[Ctrl] + [Page Down]
Move to the previous sheet in the workbook. . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Page Up]
Select the current and next sheet.
To cancel selection of multiple sheets,
press [Ctrl] + PAGE DOWN or, to select
a different sheet, press [Ctrl] + PAGE UP. .[Shift] + [Ctrl] +
[Page Down]
Select the current and previous sheet. . . .[Shift] + [Ctrl] + [Page Up]
Rename the current sheet
(Home, Format, Rename Sheet). . . . . . . . . .[Alt] [H] > [O] > [R]
Move or copy the current sheet
(Home, Format, Move or Copy Sheet…). . .[Alt] [H] > [O] > [M]
Move one cell up, down, left, or right. . . .Arrow Keys
Move to the edge of the current data
region.(Data region: A range of cells
that contains data and that is
bounded by empty cells or worksheet
borders.). . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + Arrow Key
Move to the beginning of the row. . . . . . .[Home]
Move to the beginning of the worksheet. [Ctrl] + [Home]
Move to the last cell on the worksheet,
in the bottom-most used row of the
rightmost used column. . . . . . . . . . . . . . . .[Ctrl] + [End]
Move one screen to the right. . . . . . . . . . . .[Alt] + [Page Down]
Move one screen to the left. . . . . . . . . . . . .[Alt] + [Page Up]
Scroll to display the active cell. . . . . . . . . .[Ctrl] + [Backspace]
Display the Go To dialogue box. . . . . . . . . .[Alt] > [H] > [FD] > [G]
Display the Find tab of the Find and
Replace dialogue box. . . . . . . . . . . . . . . . . . .[Alt] > [H] > [FD] > [F]
Display the Replace tab of the Find
and Replace dialogue box. . . . . . . . . . . . . . .[Alt] > [H] > [FD] > [R]
Moves one cell to the right in a
worksheet.Moves between unlocked
cells in a protected worksheet.
Moves to the next option or option
group in a dialogue box. . . . . . . . . . . . . . . .[Tab]
Move from top to bottom within the
selected range. . . . . . . . . . . . . . . . . . . . . . . . .[Enter]
Move from bottom to top within the
selected range. . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [Enter]
Move from left to right within the
selected range. If cells in a single
column are selected, move down. . . . . . . .[Tab]
Move from right to left within the
selected range. If cells in a single
column are selected, move up. . . . . . . . . . .[Shift] + [Tab]
Move clockwise to the next corner of
the selected range. . . . . . . . . . . . . . . . . . . . .[Ctrl] + [.]
In nonadjacent selections, switch to
the next selection to the right. . . . . . . . . .[Ctrl] + [Alt] + [Right
Arrow]
Switch to the next nonadjacent
selection to the left. . . . . . . . . . . . . . . . . . . .[Ctrl] + [Alt] + [Left Arrow]

Selections
Select the entire column. . . . . . . . . . . . . . .[Ctrl] + [Space]
Select the entire row. . . . . . . . . . . . . . . . . . .[Shift] + [Space]
Selects the entire worksheet. . . . . . . . . . . .[Ctrl] + [A]
If the worksheet contains data,
[Ctrl] + A selects the current region.
Pressing [Ctrl] + A a second time selects
the current region and its summary
rows. Pressing [Ctrl] + A a third time
selects the entire worksheet.
When the insertion point is to the right
of a function name in a formula, displays
the Function Arguments dialogue box
With multiple cells selected, select
only the active cell. . . . . . . . . . . . . . . . . . . . .[Shift] + [Backspace]
With an object selected, select all
objects on a sheet. . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [Space]
Alternate between hiding objects,
displaying objects, and displaying
placeholders for objects. . . . . . . . . . . . . . . .[Ctrl] + [6]
Select the current region around the
active cell (the data area enclosed
by blank rows and blank columns).
In a PivotTable report, select the
entire PivotTable report. . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [*]
Select the array containing the active cell. [Ctrl] + [/]
(Array: Used to build single formulae
that produce multiple results or that
operate on a group of arguments that
are arranged in rows and columns.
An array range shares a common
formula; an array constant is a group
of constants used as an argument.)
Select all cells that contain comments. . .[Ctrl] + [Shift] + [O]
In a selected row, select the cells that
don’t match the value in the active cell. .[Ctrl] + [\]
In a selected column, select the cells
that don’t match the value in the
active cell. . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [|]
Select all cells directly referenced by
formulae in the selection. . . . . . . . . . . . . . .[Ctrl] + [[]
Select all cells directly or indirectly
referenced by formulae in the selection. .[Ctrl] + [Shift] + [{]
Select cells that contain formulae
that directly reference the active cell. . . .[Ctrl] + []]
Select cells that contain formulae that
directly or indirectly reference the
active cell. . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [}]
Select the visible cells in the current
selection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [;]
Add another range of cells to the selection. [Shift] + [F8]
Extend the selection by one cell. . . . . . . . .[Shift] + Arrow Key
Extend the selection to the last
nonblank cell in the same column
or row as the active cell. . . . . . . . . . . . . . . .[Ctrl] + [Shift] + Arrow Key
Extend the selection to the beginning
of the row. . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [Home]
Extend the selection to the beginning
of the worksheet. . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [Home]
Extend the selection to the last used
cell on the worksheet (lower-right corner). .[Ctrl] + [Shift] + [End]
Extend the selection down one screen. . .[Shift] + [Page Down]
Extend the selection up one screen. . . . . .[Shift] + [Page Up]
Extend the selection to the last
nonblank cell in the same column or
row as the active cell. . . . . . . . . . . . . . . . . . .[End] + [Shift] + Arrow Key
Extend the selection to the last used
cell on the worksheet (lower-right corner). .[End] + [Shift] + [Home]
Extend the selection to the last cell
in the current row. This key sequence
does not work if you have turned on
transition navigation keys (Tools menu,
Options command, Transition tab). . . . . .[End] + [Shift] + [Enter]
Extend the selection to the cell in the
upper-left corner of the window. . . . . . . . .[Scroll Lock] + [Shift] + [Home]

Entering, Formatting And Calculations
Complete a cell entry and select the
cell below. . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Enter]
Start a new line in the same cell. . . . . . . .[Alt] + [Enter]
Fill the selected cell range with the
current entry. . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Enter]
Complete a cell entry and select the
previous cell above. . . . . . . . . . . . . . . . . . . . .[Shift] + [Enter]
Complete a cell entry and select the
next cell to the right. . . . . . . . . . . . . . . . . . .[Tab]
Complete a cell entry and select the
previous cell to the left. . . . . . . . . . . . . . . . .[Shift] + [Tab]
Cancel a cell entry. . . . . . . . . . . . . . . . . . . . .[Esc]
Move one character up, down, left, or right. Arrow Keys
Move to the beginning of the line. . . . . . .[Home]
Repeat the last action if possible. . . . . . . .[F4] or [Ctrl] + [Y]
Fill down. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [D]
Fill to the right. . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [R]
Define a name. . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F3]
Insert a hyperlink. . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [K]
Enter the date. . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [;]
Enter the time. . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [:]
Display a drop-down list of the values
in the current column of a range. . . . . . . .[Alt] + [Down Arrow]
Undo the last action. . . . . . . . . . . . . . . . . . .[Ctrl] + [Z]
Start a formula. . . . . . . . . . . . . . . . . . . . . . . .[=]
Move the insertion point into the
Formula Bar when editing in a cell
is turned off. . . . . . . . . . . . . . . . . . . . . . . . . . .[F2]
In the Formula Bar, delete one
character to the left. . . . . . . . . . . . . . . . . . . .[Backspace]
Complete a cell entry from the cell or
Formula Bar. . . . . . . . . . . . . . . . . . . . . . . . . . .[Enter]
Cancel an entry in the cell or
Formula Bar. . . . . . . . . . . . . . . . . . . . . . . . . . .[Esc]
In a formula, display the Insert
Function dialogue box. . . . . . . . . . . . . . . . .[Shift] + [F3]
When the insertion point is to the
right of a function name in a
formula, display the Function
Arguments dialogue box. . . . . . . . . . . . . . .[Ctrl] + [A]
When the insertion point is to the
right of a function name in a formula,
insert the argument names and
parentheses. . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [A]
Paste a defined name into a formula.
(Name: A word or string of characters
that represents a cell, range of cells,
formula, or constant value.
Use easy-to-understand names, such as
Products, to refer to hard to understand
ranges, such as Sales!C20:C30.) . . . .[F3]
Insert an AutoSum formula with the
SUM function. . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [=]
Copy the value from the cell above the
active cell into the cell or the Formula Bar. [Ctrl] + [Shift] + [“]
Copies a formula from the cell above the
active cell into the cell or the Formula Bar. [Ctrl] + [‘]
Alternate between displaying cell values
and displaying formulae. . . . . . . . . . . . . . . .[Ctrl] + [`]
Calculate all worksheets in all open
workbooks. When a portion of a formula
is selected, calculate the selected
portion. You can then press [Enter] or
[Ctrl] + [Shift] + [Enter] (for array
formulae) to replace the selected
portion with the calculated value. . . . . . .[F9]
Calculate the active worksheet. . . . . . . . . .[Shift] + [F9]
Calculate all worksheets in all open
workbooks, regardless of whether they
have changed since the last calculation. .[Ctrl] + [Alt] + [F9]
Rechecks dependent formulae and then
calculates all cells in all open
workbooks, including cells not marked
as needing to be calculated. . . . . . . . . . . . .[Ctrl] + [Alt] + [Shift] + [F9]
Edit the active cell and position the
insertion point at the end of the cell
contents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[F2]
Start a new line in the same cell. . . . . . . .[Alt] + [Enter]
Edit the active cell and then clear it, or
delete the preceding character in the
active cell as you edit cell contents. . . . . .[Backspace]
Delete the character to the right of the
insertion point, or delete the selection. . .[Delete]
Delete text to the end of the line. . . . . . . .[Ctrl] + [Delete]
Display the Spelling dialogue box. . . . . . .[F7]
Edit a cell comment. . . . . . . . . . . . . . . . . . . .[Shift] + [F2]
Complete a cell entry and select the
next cell below. . . . . . . . . . . . . . . . . . . . . . . .[Enter]
Undo the last action. . . . . . . . . . . . . . . . . . .[Ctrl] + [Z]
Cancel a cell entry. . . . . . . . . . . . . . . . . . . . .[Esc]
When the AutoCorrect Smart Tags is
displayed, undo or redo the last
automatic correction. . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [Z]
Copy the selected cells. . . . . . . . . . . . . . . . .[Ctrl] + [C]
Cut the selected cells. . . . . . . . . . . . . . . . . . .[Ctrl] + [X]
Paste copied cells. . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [V]
Clear the contents of the selected cells. . .[Delete]
Delete the selected cells. . . . . . . . . . . . . . . .[Ctrl] + [-]
Insert blank cells. . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [+]
Display the Style dialogue box. . . . . . . . . .[Alt] + [‘]
Display the Format Cells dialogue box. . .[Ctrl] + [1]
Apply the General number format. . . . . . .[Ctrl] + [Shift] + [~]
Apply the Currency format with two
decimal places (negative numbers in
parentheses). . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [$]
Apply the Percentage format with no
decimal places. . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [%]
Apply the Exponential number format
with two decimal places. . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [^]
Apply the Date format with the day,
month, and year. . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [#]
Apply the Time format with the hour
and minute, and AM or PM. . . . . . . . . . . . .[Ctrl] + [Shift] + [@]
Apply the Number format with two
decimal places, thousands separator,
and minus sign (-) for negative values. . . .[Ctrl] + [Shift] + [!]
Apply or remove bold formatting. . . . . . . .[Ctrl] + [B]
Apply or remove italic formatting. . . . . . .[Ctrl] + [I]
Apply or remove underlining. . . . . . . . . . .[Ctrl] + [U]
Apply or remove strikethrough. . . . . . . . . .[Ctrl] + [5]
Hide the selected rows. . . . . . . . . . . . . . . . .[Ctrl] + [9]
Hide the selected columns. . . . . . . . . . . . . .[Ctrl] + [0]
Unhide any hidden rows within the
selection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [(]
Unhide any hidden columns within the
selection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [)]
Apply the outline border to selected cells. .[Ctrl] + [Shift] + [&]
Remove the outline border from the
selected cells. . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [_]
Apply or remove the top border. . . . . . . . .[Alt] + [T]
Apply or remove the bottom border. . . . . .[Alt] + [B]
Apply or remove the left border. . . . . . . . .[Alt] + [L]
Apply or remove the right border. . . . . . . .[Alt] + [R]
If cells in multiple rows are selected,
apply or remove the horizontal divider. .[Alt] + [H]
If cells in multiple columns are selected,
apply or remove the vertical divider. . . . .[Alt] + [V]
Apply or remove the downward
diagonal border. . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [D]
Apply or remove the upward
diagonal border. . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [U]

Function Key Shortcuts

Displays the Microsoft Office
Excel Help task pane. . . . . . . . . . . . . . . . . . .[F1]
Displays or hides the “Ribbon”. . . . . . . . . .[Ctrl] + [F1]
Creates a chart of the data in the
current range. . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [F1]
Inserts a new worksheet. . . . . . . . . . . . . . . .[Alt] + [Shift] + [F1]
Edits the active cell and positions the
insertion point at the end of the cell
contents. It also moves the insertion
point into the Formula Bar when
editing in a cell is turned off. . . . . . . . . . . .[F2]
Adds or edits a cell comment. . . . . . . . . . .[Shift] + [F2]
Displays the Print Preview window. . . . . .[Ctrl] + [F2]
Displays the Paste Name dialogue box. . .[F3]
Displays the Insert Function dialogue box. [Shift] + [F3]
Repeats the last command or action,
if possible. . . . . . . . . . . . . . . . . . . . . . . . . . . . .[F4]
Closes the selected workbook window. . .[Ctrl] + [F4]
Displays the Go To dialogue box. . . . . . . . .[F5]
Restores the window size of the selected
workbook window. . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F5]
Switches between the worksheet,
Ribbon, task pane, and Zoom
controls. In a worksheet that has
been split (View menu, Manage This
Window, Freeze Panes, Split Window
command), F6 includes the split panes
when switching between panes and
the Ribbon area. . . . . . . . . . . . . . . . . . . . . . .[F6]
Switches between the worksheet, Zoom
controls, task pane, and Ribbon. . . . . . . . .[Shift] + [F6]
Switches to the next workbook window
when more than one workbook
window is open. . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F6]
Displays the Spelling dialogue box to
check spelling in the active worksheet
or selected range. . . . . . . . . . . . . . . . . . . . . . .[F7]
Performs the Move command on the
workbook window when it is not
maximized. Use the arrow keys to move
the window, and when finished press
ENTER, or ESC to cancel. . . . . . . . . . . . . . . .[Ctrl] + [F7]
Performs the Move command on the
workbook window when it is not
maximized. Use the arrow keys to move
the window, and when finished press
ENTER, or ESC to cancel. . . . . . . . . . . . . . . .[F8]
Enables you to add a non-adjacent cell
or range to a selection of cells by using
the arrow keys. . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [F8]
Calculates all worksheets in all open
workbooks. . . . . . . . . . . . . . . . . . . . . . . . . . . .[F9]
Calculates the active worksheet. . . . . . . . .[Shift] + [F9]
Minimizes a workbook window to an icon. [Ctrl] + [F9]
Calculates all worksheets in all open
workbooks, regardless of whether they
have changed since the last calculation. .[Ctrl] + [Alt] + [F9]
Rechecks dependent formulas, and then
calculates all cells in all open
workbooks, including cells not marked
as needing to be calculated. . . . . . . . . . . . .[Ctrl] + [Shift] + [Alt] + [F9]
Turns key tips on or off. . . . . . . . . . . . . . . . .F10
Displays the shortcut menu for a
selected item. . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [F10]
Maximizes or restores the selected
workbook window. . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F10]
Displays the menu or message for a
smart tag. If more than one smart tag is
present, it switches to the next smart
tag and displays its menu or message. . . .[Alt] + [Shift] + [F10]
Creates a chart of the data in the
current range. . . . . . . . . . . . . . . . . . . . . . . . .[F11]
Inserts a new worksheet. . . . . . . . . . . . . . . .[Shift] + [F11]
Opens the Microsoft Visual Basic Editor,
in which you can create a macro by
using Visual Basic for Applications (VBA). .[Alt] + [F11]
Displays the Save As dialogue box. . . . . . .[F12]

 Miscellaneous Shortcuts

Selects the tab to the left when the
Ribbon is selected. When a submenu
is open, closes the submenu. Otherwise,
if a menu is open, selects the next menu. .[Left Arrow]
Selects the tab to the right when the
Ribbon is selected. When a menu item
with a submenu is selected, opens the
submenu. Otherwise, if a menu is
open, selects the previous menu. . . . . . . .[Right Arrow]
Selects the next command when a
menu or submenu is open. When a
Ribbon tab is selected, navigates down
the tab group.In a dialogue box,
moves down the options in an open
drop-down list, or down the options in
a group of options. . . . . . . . . . . . . . . . . . . . .[Down Arrow]
Selects the previous command when a
menu or submenu is open. When a
Ribbon tab is selected, navigates up
the tab group.In a dialogue box, moves
up the options in an open drop-down
list, or up the options in a group of
options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Up Arrow]
Opens a selected drop-down list. . . . . . . . .[Down Arrow]
Opens a selected drop-down list. . . . . . . . .[Alt] + [Down Arrow]
Deletes one character to the left in the
Formula Bar.Also clears the content of
the active cell.In cell editing mode, it
deletes the character to the left of the
insertion point. . . . . . . . . . . . . . . . . . . . . . . .[Backspace]
Removes the cell contents (data and
formulas) from selected cells without
affecting cell formats or comments.
In cell editing mode, it deletes the
character to the right of the insertion
point. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Delete]
Moves to the cell in the lower-right
corner of the window when SCROLL
LOCK is turned on.Also selects the
last command on the menu when a
menu or submenu is visible. . . . . . . . . . . .[End]
Completes a cell entry and selects the
cell above. . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [Enter]
Starts a new line in the same cell. . . . . . . .[Alt] + [Enter]
Fills the selected cell range with the
current entry. . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Enter]
Cancels an entry in the cell or Formula
Bar.Closes an open menu or submenu,
dialogue box, or message window.
Closes full screen mode when this
mode has been applied, and returns
to normal screen mode to display the
Ribbon and status bar again. . . . . . . . . . . .[Esc]
Minimizes a workbook window to an icon. [Ctrl] + [F9]
Moves one screen down in a worksheet. .[Page Down]
Moves one screen to the right in a
worksheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Page Down]
Moves to the next sheet in a workbook. . .[Ctrl] + [Page Down]
Selects the current and next sheet in a
workbook. . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [Page Down]
Moves one screen up in a worksheet. . . . .[Page Up]
Moves one screen to the left in a worksheet.[Alt] + [Page Up]
Moves to the previous sheet in a workbook.[Ctrl] + [Page Up]
Selects the current and previous sheet
in a workbook. . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [Page Up]
In a dialogue box, performs the action
for the selected button, or selects or
clears a check box. . . . . . . . . . . . . . . . . . . . .[Space]
Selects an entire column in a worksheet. [Ctrl] + [Space]
Selects an entire row in a worksheet. . . . .[Shift] + [Space]
Selects the entire worksheet.If the
worksheet contains data, selects the
current region.
Pressing [Ctrl] + [Shift] + SPACE a second
time selects the current region and its summary rows.
Pressing [Ctrl] + [Shift] + SPACE a
third time selects the entire worksheet.
When an object is selected, selects all
objects on a worksheet. . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [Space]
Displays the Control menu for the
Microsoft Office Excel window. . . . . . . . . .[Alt] + [Space]
Switches to next tab in a dialogue box. . .[Ctrl] + [Tab]
Switches to previous tab in a dialogue box.[Ctrl] + [Shift] + [Tab]

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Filed under: MS Office, Shortcut keys, , , ,

Microsoft Word Shortcuts

General Tasks
These are Word’s most common tasks, and are also applicable for other Office tools.

Create a non-breaking space. . . . . . . . . . . .[Ctrl] + [Shift] + [Space]
Create a non-breaking hyphen. . . . . . . . . .[Ctrl] + [-]
Make letters bold. . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [B]
Make letters italic. . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [I]
Make letters underline. . . . . . . . . . . . . . . . .[Ctrl] + [U]
Decrease font size one value. . . . . . . . . . . .[Ctrl] + [Shift] + [<]
Increase font size one value. . . . . . . . . . . . .[Ctrl] + [Shift] + [>]
Decrease font size 1 point. . . . . . . . . . . . . .[Ctrl] + [[]
Increase font size 1 point. . . . . . . . . . . . . . .[Ctrl] + []]
Remove paragraph or character formatting. . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Space]
Copy the selected text or object. . . . . . . . .[Ctrl] + [C]
Cut the selected text or object. . . . . . . . . .[Ctrl] + [X]
Paste text or an object. . . . . . . . . . . . . . . . . .[Ctrl] + [V]
Paste special . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Alt] + [V]
Paste formatting only . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [V]
Undo the last action. . . . . . . . . . . . . . . . . . .[Ctrl] + [Z]
Redo the last action. . . . . . . . . . . . . . . . . . . .[Ctrl] + [Y]
Open the Word Count dialog box. . . . . . . .[Ctrl] + [Shift] + [G]

Working With Documents

Create a new document of the same type as the current or most recent document. . . . . . . . . . . . . . . . .[Ctrl] + [N]
Open a document. . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [O]
Close a document. . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [W]
Split the document window. . . . . . . . . . . . .[Alt] + [Ctrl] + [S]
Remove the document window split. . . . .[Alt] + [Shift] + [C]
Save a document. . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [S]
Find text, formatting, and special items. . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F]
Repeat find (after closing Find and Replace window). . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [Y]
Replace text, specific formatting, and special items. . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [H]
Go to a page, bookmark, footnote, table, comment, graphic, or other location. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [G]
Switch between the last four places that you have edited. . . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [Z]
Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option. . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [Home]
Move to the previous edit location. . . . . . .[Ctrl] + [Page Up]
Move to the next edit location. . . . . . . . . .[Ctrl] + [Page Down]
Switch to Print Layout view. . . . . . . . . . . . .[Alt] + [Ctrl] + [P]
Switch to Outline view. . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [O]
Switch to Draft view. . . . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [N]
Promote a paragraph. . . . . . . . . . . . . . . . . . .[Alt] + [Shift] + [Left Arrow]
Demote a paragraph. . . . . . . . . . . . . . . . . . .[Alt] + [Shift] + [Right Arrow]
Demote to body text. . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [N]
Move selected paragraphs up. . . . . . . . . . . .[Alt] + [Shift] + [Up Arrow]
Move selected paragraphs down. . . . . . . . .[Alt] + [Shift] + [Down Arrow]
Expand text under a heading. . . . . . . . . . .[Alt] + [Shift] + [+]
Collapse text under a heading. . . . . . . . . .[Alt] + [Shift] + [-]
Expand or collapse all text or headings. .[Alt] + [Shift] + [A]
Hide or display character formatting. . . .[/ ] (keypad)
Show the first line of body text or all body text. . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Shift] + [L]
Show all headings with the Heading 1 style. . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Shift] + [1]
Show all headings up to Heading n. . . . . .[Alt] + [Shift] + [n]
Insert a tab character. . . . . . . . . . . . . . . . . . .[Ctrl] + [Tab]
Print a document. . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [P]
Switch in or out of print preview. . . . . . . .[Alt] + [Ctrl] + [I] Move around the preview page when
zoomed in. . . . . . . . . . . . . . . . . . . . . . . . . . . .Arrow keys Move by one preview page when
zoomed out. . . . . . . . . . . . . . . . . . . . . . . . . . .[Page Up] or [Page Down]
Move to the first preview page when zoomed out. . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Home]
Move to the last preview page when zoomed out. . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [End]
Insert a comment. . . . . . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [M]
Turn change tracking on or off. . . . . . . . . .[Ctrl] + [Shift] + [E]
Close the Reviewing Pane if it is open. . . .[Alt] + [Shift] + [C]
Go to beginning of document. (Reading View) . . . . . . . . . . . . . . . . . . . . . . . .[Home]
Go to end of document. (Reading View) . .[End]
Go to page n. (Reading View) . . . . . . . . . . .[n], [Enter]
Exit reading layout view. . . . . . . . . . . . . . . .[Esc]
Mark a table of contents entry. . . . . . . . . .[Alt] + [Shift] + [O]
Mark a table of authorities entry (citation). . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Shift] + [I]
Mark an index entry. . . . . . . . . . . . . . . . . . .[Alt] + [Shift] + [X]
Insert a footnote. . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [F]
Insert an endnote. . . . . . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [D]
Insert a hyperlink. . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [K]
Go back one page. . . . . . . . . . . . . . . . . . . . . .[Alt] + [Left Arrow]
Go forward one page. . . . . . . . . . . . . . . . . . .[Alt] + [Right Arrow]
Refresh. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[F9]

Editing
Delete one character to the left. . . . . . . . .[Backspace]
Delete one word to the left. . . . . . . . . . . . .[Ctrl] + [Backspace]
Delete one character to the right. . . . . . . .[Delete]
Delete one word to the right. . . . . . . . . . . .[Ctrl] + [Delete]
Cut selected text to the Office Clipboard. .[Ctrl] + [X]
Undo the last action. . . . . . . . . . . . . . . . . . .[Ctrl] + [Z]
Cut to the Spike (similar to the Clipboard). [Ctrl] + [F3]
Open the Office Clipboard . . . . . . . . . . . . .Press [Alt] + [H] > [F] > [O]
Move text or graphics once. . . . . . . . . . . . .[F2] (use the cursor and press [Enter])
Copy text or graphics once. . . . . . . . . . . . . .[Shift] + [F2] (use the cursor and press [Enter])
When text or an object is selected, open the Create New Building Block dialog box. . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [F3]
When the building block — for example, a SmartArt graphic — is selected, display the right-click menu that is associated with it. . . . . . . . . . . . . . . . . . . .[Shift] + [F10]
Paste the Spike contents. . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [F3]
Copy the header or footer used in the previous section of the document. . . . . . .[Alt] + [Shift] + [R]
Insert A field . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F9]
Insert A line break . . . . . . . . . . . . . . . . . . . . .[Shift] + [Enter]
Insert A page break . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Enter]
Insert A column break . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [Enter]
Insert An em dash . . . . . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [-]
Insert An en dash / optional hyphen . . . .[Ctrl] + [-]
Insert The copyright symbol . . . . . . . . . . . .[Alt] + [Ctrl] + [C]
Insert The registered trademark symbol .[Alt] + [Ctrl] + [R]
Insert The trademark symbol . . . . . . . . . . .[Alt] + [Ctrl] + [T]
Insert An ellipsis . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [.]
Insert An AutoText entry . . . . . . . . . . . . . . .Type the first few characters of the AutoText
entry name > [Enter] Insert the Unicode character for the specified Unicode (hexadecimal) character code. . . . . . . . . . . . . . . . . . . . . . . .The character code, [Alt] + [X]
Find out the Unicode character code for the selected character . . . . . . . . . . . . . .[Alt] + [X]
Insert the ANSI character for the specified ANSI (decimal) character code. .[Alt] + the character code (on the numeric keypad)
Extended Selections Press Turn extend selection mode on. . . . . . . . .[F8]
Select the nearest character. . . . . . . . . . . . .[F8] > Left or Right Arrow
Increase the size of a selection. . . . . . . . . .[F8]
Reduce the size of a selection. . . . . . . . . . .[Shift] + [F8]
Turn extend mode off. . . . . . . . . . . . . . . . . .[Esc]
Extend a selection one character to the right. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [Right Arrow]
Extend a selection one character to the left. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [Left Arrow]
Extend a selection to the end of . . . . . . . .[Ctrl] + [Shift] + [Right a word. Arrow]
Extend a selection to the beginning . . . . .[Ctrl] + [Shift] + [Left of a word. Arrow]
Extend a selection to the end of a line. . .[Shift] + [End]
Extend a selection to the beginning of a line. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [Home]
Extend a selection one line down. . . . . . . .[Shift] + [Down Arrow]
Extend a selection one line up. . . . . . . . . .[Shift] + [Up Arrow]
Extend a selection to the end of a para . .[Ctrl] + [Shift] + [DownArrow]
Extend a selection to the beginning of a paragraph. . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [Up Arrow]
Extend a selection one screen down. . . . .[Shift] + [Page Down]
Extend a selection one screen up. . . . . . . .[Shift] + [Page Up]
Extend a selection to the beginning of a document. . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [Home]
Extend a selection to the end of a document. . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [End]
Extend selection to the end of a window [Alt] + [Ctrl] + [Shift] + [Page Down]
Extend a selection to include the entire document. . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [A]
Select a vertical block of text. . . . . . . . . . . .[Ctrl] + [Shift] + [F8] with Arrow keys
Extend a selection to a specific location in a document. . . . . . . . . . . . . . . . .[F8 ] with arrow keys
Text in tables Press Select the next cell’s contents. . . . . . . . . . .[Tab]
Select the preceding cell’s contents. . . . . .[Shift] + [Tab]
Extend a selection to adjacent cells. . . . . .[Shift] + Arrow key
Select a column. . . . . . . . . . . . . . . . . . . . . . .[Shift] + [Alt] + [Page Down] – select the column from top to bottom.
Press [Shift] + [Alt] + [Page Up] – select the column from bottom to top.
Select an entire table. . . . . . . . . . . . . . . . . . .[Alt] + [5] (Keypad with Num Lock off)
Move One character to the left . . . . . . . . . .[Left Arrow]
Move One character to the right . . . . . . . .[Right Arrow]
Move One word to the left . . . . . . . . . . . . . .[Ctrl] + [Left Arrow]
Move One word to the right . . . . . . . . . . . .[Ctrl] + [Right Arrow]
Move One paragraph up . . . . . . . . . . . . . . . .[Ctrl] + [Up Arrow]
Move One paragraph down . . . . . . . . . . . . .[Ctrl] + [Down Arrow]
Move One cell to the left (in a table) . . . . .[Shift] + [Tab]
Move One cell to the right (in a table) . . .[Tab]
Move Up one line . . . . . . . . . . . . . . . . . . . . . .[Up Arrow]
Move Down one line . . . . . . . . . . . . . . . . . . .[Down Arrow]
Move To the end of a line . . . . . . . . . . . . . .[End]
Move To the beginning of a line . . . . . . . .[Home]
Move To the top of the window . . . . . . . . .[Alt] + [Ctrl] + [Page Up]
Move To the end of the window . . . . . . . . .[Alt] + [Ctrl] + [Page Down]
Move Up one screen (scrolling) . . . . . . . . . .[Page Up]
Move Down one screen (scrolling) . . . . . . .[Page Down]
Move To the top of the next page . . . . . . .[Ctrl] + [Page Down]
Move To the top of the previous page . . . .[Ctrl] + [Page Up]
Move To the end of a document . . . . . . . . .[Ctrl] + [End]
Move To the beginning of a document . . .[Ctrl] + [Home]
After opening a document, move to the location you were working in last . . . . . . .[Shift] + [F5]
Move To the next cell in a row . . . . . . . . . .[Tab]
Move To the previous cell in a row . . . . . .[Shift] + [Tab]
Move To the first cell in a row . . . . . . . . . .[Alt] + [Home]
Move To the last cell in a row . . . . . . . . . . .[Alt] + [End]
Move To the first cell in a column . . . . . . .[Alt] + [Page Up]
Move To the last cell in a column . . . . . . .[Alt] + [Page Down]
Move To the previous row . . . . . . . . . . . . . .[Up Arrow]
Move To the next row . . . . . . . . . . . . . . . . . .[Down arrow]
Move One row up . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Shift] + [Up Arrow]
Move One row down . . . . . . . . . . . . . . . . . . .[Alt] + [Shift] + [Down Arrow]

Formatting

Copy formatting from text. . . . . . . . . . . . . .[Ctrl] + [Shift] + [C]
Apply copied formatting to text. . . . . . . . .[Ctrl] + [Shift] + [V]
Open the Font dialog box to change font. .[Ctrl] + [Shift] + [F]
Open the Font dialog box to change the formatting of characters. . . . . . . . . . . . . . . .[Ctrl] + [D]
Change the case of letters. . . . . . . . . . . . . .[Shift] + [F3]
Format all letters as capitals. . . . . . . . . . . .[Ctrl] + [Shift] + [A]
Apply bold formatting. . . . . . . . . . . . . . . . . .[Ctrl] + [B]
Apply an underline. . . . . . . . . . . . . . . . . . . .[Ctrl] + [U]
Underline words but not spaces. . . . . . . . .[Ctrl] + [Shift] + [W]
Double-underline text. . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [D]
Apply hidden text formatting. . . . . . . . . . .[Ctrl] + [Shift] + [H]
Apply italic formatting. . . . . . . . . . . . . . . . .[Ctrl] + [I]
Format letters as small capitals. . . . . . . . .[Ctrl] + [Shift] + [K]
Apply subscript formatting (automatic spacing). . . . . . . . . . . . . . . . . . . .[Ctrl] + [=]
Apply superscript formatting (automatic spacing). . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [+]
Remove manual character formatting. . .[Ctrl] + [Space]
Change the selection to the Symbol font. [Ctrl] + [Shift] + [Q]
Display nonprinting characters. . . . . . . . . .[Ctrl] + [Shift] + [*] (keypad does not work)
Review text formatting. . . . . . . . . . . . . . . . .[Shift] + [F1]
Single-space lines. . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [1]
Double-space lines. . . . . . . . . . . . . . . . . . . . .[Ctrl] + [2]
Set 1.5-line spacing. . . . . . . . . . . . . . . . . . . . .[Ctrl] + [5]
Add or remove one line space preceding a paragraph. . . . . . . . . . . . . . . . .[Ctrl] + [0]
Switch a paragraph between centered and left-aligned. . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [E]
Switch a paragraph between justified and left-aligned. . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [J]
Switch a paragraph between rightaligned and left-aligned. . . . . . . . . . . . . . . .[Ctrl] + [R]
Left align a paragraph. . . . . . . . . . . . . . . . . .[Ctrl] + [L]
Indent a paragraph from the left. . . . . . . .[Ctrl] + [M]
Remove a paragraph indent from the left. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [M]
Create a hanging indent. . . . . . . . . . . . . . . .[Ctrl] + [T]
Reduce a hanging indent. . . . . . . . . . . . . . .[Ctrl] + [Shift] + [T]
Remove paragraph formatting. . . . . . . . . .[Ctrl] + [Q]
Open Apply Styles task pane. . . . . . . . . . . .[Ctrl] + [Shift] + [S]
Open Styles task pane. . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [Shift] + [S]
Start AutoFormat. . . . . . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [K]
Apply the Normal style. . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [N]
Apply the Heading 1 style. . . . . . . . . . . . . . .[Alt] + [Ctrl] + [1]
Apply the Heading 2 style. . . . . . . . . . . . . . .[Alt] + [Ctrl] + [2]
Apply the Heading 3 style. . . . . . . . . . . . . . .[Alt] + [Ctrl] + [3]

Function

Get Help or visit Microsoft Office Online. [F1]
Move text or graphics. . . . . . . . . . . . . . . . . .[F2]
Repeat the last action. . . . . . . . . . . . . . . . . .[F4]
Choose the Go To command (Home tab). .[F5]
Go to the next pane or frame. . . . . . . . . . .[F6]
Choose the Spelling command
(Review tab). . . . . . . . . . . . . . . . . . . . . . . . . . .[F7]
Extend a selection. . . . . . . . . . . . . . . . . . . . .[F8]
Update the selected fields. . . . . . . . . . . . . .[F9]
Show KeyTips. . . . . . . . . . . . . . . . . . . . . . . . . .[F10]
Go to the next field. . . . . . . . . . . . . . . . . . . .[F11]
Choose the Save As command
(Microsoft Office Button). . . . . . . . . . . . . . .[F12]
Start context-sensitive Help or reveal
formatting. . . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [F1]
Copy text. . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [F2]
Change the case of letters. . . . . . . . . . . . . .[Shift] + [F3]
Repeat a Find or Go To action. . . . . . . . . . .[Shift] + [F4]
Move to the last change. . . . . . . . . . . . . . . .[Shift] + [F5]
Go to the previous pane or frame
(after pressing F6). . . . . . . . . . . . . . . . . . . . . .[Shift] + [F6]
Choose the Thesaurus command
(Review tab, Proofing group). . . . . . . . . . . .[Shift] + [F7]
Shrink a selection. . . . . . . . . . . . . . . . . . . . . .[Shift] + [F8]
Switch between a field code and its result. [Shift] + [F9]
Display a shortcut menu. . . . . . . . . . . . . . . .[Shift] + [F10]
Go to the previous field. . . . . . . . . . . . . . . .[Shift] + [F11]
Choose the Save command (Microsoft Office Button). . . . . . . . . . . . . . .[Shift] + [F12]
Choose the Print Preview command (Microsoft Office Button). . . . . . . . . . . . . . .[Ctrl] + [F2]
Cut to the Spike. . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F3]
Close the window. . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F4]
Go to the next window. . . . . . . . . . . . . . . . .[Ctrl] + [F6]
Insert an empty field. . . . . . . . . . . . . . . . . . .[Ctrl] + [F9]
Maximize the document window. . . . . . . .[Ctrl] + [F10]
Lock a field. . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F11]
Choose the Open command (Microsoft Office Button). . . . . . . . . . . . . . .[Ctrl] + [F12]
Insert the contents of the Spike. . . . . . . . .[Ctrl] + [Shift] + [F3]
Edit a bookmark. . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [F5]
Go to the previous window. . . . . . . . . . . . .[Ctrl] + [Shift] + [F6]
Update linked information in an Office Word 2007 source document. . . . .[Ctrl] + [Shift] + [F7]
Extend a selection or block. . . . . . . . . . . . .[Ctrl] + [Shift] + [F8] >
Arrow key Unlink a field. . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [F9]
Unlock a field. . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [F11]
Choose the Print command (Microsoft Office Button). . . . . . . . . . . . . . .[Ctrl] + [Shift] + [F12]
Go to the next field. . . . . . . . . . . . . . . . . . . .[Alt] + [F1]
Create a new Building Block. . . . . . . . . . . .[Alt] + [F3]
Exit Office Word 2007. . . . . . . . . . . . . . . . . .[Alt] + [F4]
Restore the program window size. . . . . . .[Alt] + [F5]
Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior. . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [F6]
Find the next misspelling or grammatical error. . . . . . . . . . . . . . . . . . . . .[Alt] + [F7]
Run a macro. . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [F8]
Switch between all field codes and their results. . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [F9]
Maximize the program window. . . . . . . . .[Alt] + [F10]
Display Microsoft Visual Basic code. . . . . .[Alt] + [F11]
Go to the previous field. . . . . . . . . . . . . . . .[Alt] + [Shift] + [F1]
Choose the Save command (Microsoft Office Button). . . . . . . . . . . . . . .[Alt] + [Shift] + [F2]
Display the Research task pane. . . . . . . . . .[Alt] + [Shift] + [F7]
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Shift] + [F9]
Display a menu or message for a smart tag.[Alt] + [Shift] + [F10]
Display Microsoft System Information. . .[Ctrl] + [Alt] + [F1]
Choose the Open command (Microsoft Office Button). . . . . . . . . . . . . . .[Ctrl] + [Alt] + [F2]

Filed under: MS Office, Shortcut keys, , ,

Windows Keyboard Shortcuts

General Shortcuts

These are applicable to nearly all Windows programs.

[F1]
Display Help. When in Windows Explorer or viewing the desktop, this shows you Windows Help. Otherwise, shows you the active program’s documentation.

[Ctrl] + [C]
Copy the selected item or text

[Ctrl] + [X]
Cut the selected item or text

[Ctrl] + [V]
Paste the selected item or text

[Ctrl] + [Z]
Undo the last action

[Ctrl] + [Y]
Redo the last action

[Delete]
Delete the selected item and move it to the Recycle Bin

[[Shift]] + [Delete]
Delete the selected item without moving it to the Recycle Bin first

[F2]
Rename the selected item

[Ctrl] + [Right Arrow]
Move the cursor to the beginning of the next word

[Ctrl] + [Left Arrow]
Move the cursor to the beginning of the previous word

[Ctrl] + [Down Arrow]
Move the cursor to the beginning of the next paragraph

[Ctrl] + [Up Arrow]
Move the cursor to the beginning of the previous paragraph

[Ctrl] + [[Shift]] + an arrow key
Select a block of text

[[Shift]] with any arrow key
Selectmore than one itemin a window or on the desktop, or select
text within a document

[Ctrl] with any arrow key + [Space]
Select multiple individual items in a window or on the desktop

[Ctrl] + [A]
Select all items in a document or window

[F3]
Search for a file or folder

[Alt] + [Enter]
Display properties for the selected item

[Alt] + [F4]
Exit the active program

[Alt] + [Space]
Open the shortcut menu for the active window

[Ctrl] + [F4]
Close the active document (in programs that allow you to have multiple documents open simultaneously)

[Alt] + [Tab]
Switch between open programs or items

[Ctrl]+ [Alt] + [Tab]
Use the arrow keys to switch between open items (Vista only). Hit [Enter] to select the program you want to switch to

[Ctrl] + Mouse scroll wheel
Change the size of icons on the desktop – (Vista only)

[Windows] + [Tab]
Cycle through programs on the taskbar by using Windows Flip 3D (Vista only). In XP, cycle through programs using the taskbar buttons and hit [Enter] to select a program

[Ctrl] + [Windows] + [Tab]
Use the arrow keys to cycle through programs on the taskbar by using Windows Flip 3D (Vista only). Hit [Enter] to select the program you want to switch to

[Alt] + [Esc]
Cycle through items in the order in which they were opened

[F6]
Cycle through screen elements in a window or on the desktop

[F4]
Display the Address bar list in Windows Explorer

[[Shift]] + [F10]
Display the right-click menu for the selected item

[Ctrl] + [Esc] or [Windows]
Open the Start menu

[Alt] + underlined letter (in program menu)
Display the corresponding menu – for Example, [Alt] + [F] in a program opens the File menu

[F10]
Activate the menu bar in the active program

[Right Arrow] (in menu bar)
Open the next menu to the right, or open a submenu

[Left Arrow] (in menu bar)
Open the next menu to the left, or close a submenu

[F5]
Refresh the active window

[Alt] + [Up Arrow]
View the folder one level up in Windows Explorer

[Esc]
Cancel the current task

[Ctrl] + [[Shift]] + [Esc]
Open Task Manager. Also [Ctrl] + [Alt] + [Delete] in Windows XP Hold down [[Shift]] when you insert a CD / DVD Prevent the CD / DVD from automatically playing

Dialog Box Shortcuts

Use these in dialog boxes – Control Panel items, Save and Open
dialogs and so on.

[Ctrl] + [Tab]
Move forward through tabs

[Ctrl] + [Shift] + [Tab]
Move back through tabs

[Tab]
Move forward through options

[Shift] + [Tab]
Move back through options

[Alt] + underlined letter
Perform the command (or select the option) that goes with that letter

[Enter]
Replaces clicking the mouse for many selected commands. Also equivalent to hitting the OK button

[Space]
Change the state of a check box or radio button. Also to click on selected button – the button is clicked after you release the spacebar.

Arrow keys
Select a button if the active option is a group of option buttons

[F4]
Display the items in the active drop-down menu

[Backspace]
Open a folder one level up if a folder is selected in the Save As or Open dialog box

Windows Explorer Shortcuts

[Ctrl] + [N]
Open a new window (Vista only)

[End]
Display the bottom of the active window

[Home]
Display the top of the active window

[F11]
Maximise or minimise the active window (Vista). Go full-screen

(XP)
[*] on keypad (Num Lock on)
Display all subfolders under the selected folder

[+] on keypad (Num Lock on)
Display the contents of the selected folder

[-] on keypad (Num Lock on)
Collapse the selected folder

[Left Arrow]
Collapse the current selection (if it is expanded), or select the parent folder

[Alt] + [Left Arrow]
View the previous folder

[Right Arrow]
Display the current selection (if it is collapsed). If not, select the first subfolder (Vista only)

[Alt] + [Right Arrow]
View the next folder

[Ctrl] + Mouse scroll wheel
Change the size and appearance of file and folder icons (Vista only)

[Alt] + [D]
Select the Address bar

Windows Key Shortcuts

[Windows]
Open or close the Start menu

[Windows] + PAUSE
Display the System Properties dialog box

[Windows] +D
Display the desktop

[Windows] +M
Minimize all windows

[Windows] +SHIFT+M
Restore minimized windows to the desktop

[Windows] +E
Open Computer

[Windows] +F
Search for a file or folder

CTRL+[Windows] +F
Search for computers (if you are on a network)

[Windows] +L
Lock your computer or switch users

[Windows] +R
Open the Run dialog box

[Windows] +T
Cycle through programs on the taskbar

[Windows] +TAB
Cycle through programs on the taskbar by using Windows Flip 3-D

CTRL+[Windows] +TAB
Use the arrow keys to cycle through programs on the taskbar by using Windows Flip 3-D

[Windows] +SPACEBAR
Bring all gadgets to the front and select Windows Sidebar

[Windows] +G
Cycle through Sidebar gadgets

[Windows] +U
Open Ease of Access Center

[Windows] +X
Open Windows Mobility Center

[Windows] with any number key
Open the Quick Launch shortcut that is in the position that corresponds to the number. For example, [Windows] +1 to launch the first shortcut in the Quick Launch menu.

Ease Of Access Shortcuts

You can turn these off too.

Right [Shift] for eight seconds
Turn Filter Keys on and off

Left [Alt] + left [Shift] + [Print Screen] (or [PrtScrn])
Turn High Contrast on or off

Left [Alt] + left [Shift] + [Num Lock]
Turn Mouse Keys on or off

[Shift] five times
Turn Sticky Keys on or off

[Num Lock] for five seconds
Turn Toggle Keys on or off

Windows logo key + [U]
Open the Ease of Access Center

Shortcuts For Shortcuts

You can also assign your own keyboard shortcuts to programs you use often. We assume that there’s already a shortcut to this program in the Start Menu or on your desktop. Right-click on that shortcut and choose Properties. In the dialog box, click in the Shortcut Key text box and press your shortcut combination.

You can use [Ctrl], [Alt] and [Shift] in your shortcut, but unfortunately not the Windows key. If you’re going to use [Ctrl] + [Alt], you don’t even need to press them. Windows adds the combination before your shortcut key, so if you hit, [3], your shortcut automatically becomes [Ctrl] + [Alt] + [3].

Filed under: Shortcut keys, Windows XP, , ,

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